Terms and Conditions

Erasmus Student Network VUT Brno, z. s.

Effective Date: September 1, 2024

Welcome to Erasmus Student Network VUT Brno, z. s. ("we," "us," "our"). By participating in our events and purchasing tickets, you agree to the following Terms and Conditions. Please read them carefully.

Article 1. Applicability

1.1. These conditions apply to access and participation in events, activities, and manifestations organized by ESN VUT Brno.

1.2. ESN VUT Brno includes members of the Board and other authorized members.

1.3. "Event" refers to any event, activity, or manifestation organized by ESN VUT Brno for participants.

1.4. A "Participant" is anyone who participates in, attends or is present at an event organized by ESN VUT Brno.

Article 2. Event Registration, Access, and Ticket Purchase

2.1. Registration Process: Event registration and ticket purchases are conducted through links provided via social networks and email. These links redirect you to a payment gateway, Stripe, where you must provide personal information including your name, email address, phone number, and payment details.

2.2. Payment: All payments for event registrations are processed securely through Stripe or during Opening hours in Panda Point with cash, depending on the type of event. By completing your payment, you confirm that the information provided is accurate and that you agree to these Terms and Conditions.

2.3. Refund Policy:

We refund money for sold tickets no later than 3 days before the start of the event during the Opening Hours of the Panda Point.

If you cannot attend the event and request a refund, please contact us directly at treasurer@esnvutbrno.cz as soon as possible. Cash refunds are preferred and will be arranged at our Panda Point office during Open Hours.

While cash refunds are preferred, you may request a refund through Stripe. Please be aware that processing times may vary, and certain transaction fees may apply, affecting the refund amount. We also prefer direct resolution.

The refund amount depends on the type of event and whether funds have already been used for pre-booked services. Our organization reserves the right to determine the refund amount after a discussion between the Event Leader and Treasurer, based on these factors.

2.4. Access to Events:

The right to attend an event is cancelled when ESN VUT Brno determines that the maximum number of persons has been reached.

Participants are obligated to show their ticket upon request by ESN VUT Brno or security guards at an event.

Article 3. Participation Obligations

3.1. Participants are forbidden from bringing glass, tin, fireworks, weapons, dangerous objects, drugs, and/or alcoholic drinks to an event unless explicitly stated otherwise.

3.2. Participants must comply with directions and regulations from ESN VUT Brno, event organizers, security, fire personnel, or any other authority. Non-compliance, endangerment, intoxication, threats, or violence may result in expulsion from the event or a ban from future events, based on the Board's decision.

3.3. Participants must consent to a body search by security guards if requested.

3.4. Participants must obey smoking bans during events.

3.5. Participants must provide identification if requested by authorized persons, including compliance with regulations such as the prohibition of alcohol sales to individuals under eighteen years old.

3.6. Promotional activities at events are not permitted without explicit consent from ESN VUT Brno, except for activities on participants' personal social media.

Article 4. Event Changes, Cancellations

4.1. Event Changes: ESN VUT Brno reserves the right to change event details, including date, time, and location. Participants will be notified as soon as possible via the email provided during registration.

4.2. Event Cancellations: If an event is cancelled due to circumstances beyond our control (including but not limited to supplier issues, strikes, fires, extreme weather, or governmental instructions), ESN VUT Brno reserves the right to reschedule or cancel the event. In such cases, refunds will be issued during the Opening Hours of the Panda Point no later than 4 Opening Hours days after the original event date unless stated otherwise.

Article 5. Liability and Damage

5.1. ESN VUT Brno is liable for any direct damage to a participant if it is directly and exclusively caused by an issue that could have been prevented by ESN VUT Brno. Reimbursement will occur only if the damage is covered by ESN VUT Brno’s insurance.

5.2. Participants are liable for any damage they cause to other visitors, employees, ESN VUT Brno property, or third-party property, including event locations and accessories. Participants will indemnify ESN VUT Brno from any claims related to damages they cause.

5.3. ESN VUT Brno is not liable for any physical or financial damages to participants caused by participation in an ESN VUT Brno event, including but not limited to consequential damages, lost profits, theft, property damage, and damages due to mechanical failures, natural disasters, or other unforeseen circumstances.

Article 6. Intellectual Property and Copyrights

6.1. ESN VUT Brno is permitted to take photos and/or videos of events for promotional purposes. By attending, participants give ESN VUT Brno permission to take and publish promotional images.

6.2. ESN VUT Brno holds the copyright to all photos and/or videos taken during events. These images are marked with an ESN AISBL-approved watermark and cannot be altered without ESN VUT Brno’s approval.

6.3. Participants depicted in photos or videos may request the removal of such content by emailing president@esnvutbrno.cz.

Article 7. Final Provisions

All disputes between ESN VUT Brno and participants arising from or related to ESN VUT Brno events will be settled according to the legislation of the Czech Republic.

Determined by the Board of ESN VUT Brno on the 1st of September 2024.

Contact Information:

Erasmus Student Network VUT Brno, z. s.

Kolejní 2905/2, Královo Pole, 612 00 Brno, Czechia

For sales and refunds: treasurer@esnvutbrno.cz